AI documentation and tomedo: the path from the conversation to the patient record
KiPT Voice does not work inside tomedo, but alongside it: the draft is produced from the conversation, you review it, and you paste the approved part into the text field where you would write the record entry anyway. Because zollsoft describes tomedo as software for Mac, iPhone and iPad, the platform question is the first one to settle before a pilot.
Reviewed editorially against product behaviour and the stated primary sources; not individual medical or legal advice.
How the reviewed draft gets into tomedo
After the conversation, the draft appears on the screen. You read it, cut what does not belong in the record, copy the rest, and paste it into the record entry in tomedo. zollsoft describes freely composed text blocks for tomedo that can be used "at any point in the program" (accessed on 4 September 2026); the pasted draft sits in the same field as such a block.
The platform question is more concrete here than for the Windows systems: if tomedo runs on a Mac in your practice, KiPT Voice runs on a Mac with an Apple chip on the same device. If tomedo runs on an iPad, you need a separate computer for the recording — and the workflow then has to cover how the text gets from there into the record.
What tomedo is designed for
zollsoft lists specialty modules for tomedo ranging from general medicine through ophthalmology, dermatology, gynaecology, ENT, neurology, orthopaedics and paediatrics to psychiatry, psychotherapy and private practices (accessed on 4 September 2026).
This range matters for the assessment because it spans two very different kinds of conversation: the short encounter, where a draft adds little, and the long, interrupted conversation, where the most is left to add by the evening. Test with the second kind.
What zollsoft GmbH itself publishes
Under the name tomedo.Intelligence, zollsoft publishes a consultation assistant that, according to the product page, converts doctor-patient conversations "automatically into structured documentation" and carries the content "with one click ... directly into tomedo as record entries." On processing, the provider states that speech recognition runs "in the cloud" when no local option is booked, that data is "transmitted encrypted but not stored," and that the language model is "hosted within the EU"; a zero-data-retention contract is also mentioned (accessed on 4 September 2026).
This is the clearest alternative among the systems described here, and the difference is not in the result but in the path to it: the system manufacturer's own feature writes directly into the record but transmits speech to do so. With KiPT Voice, the audio recording stays on the practice computer; only transcript text reaches the configured provider or a locally set up model, and pasting it in remains your click.
| Item | What the provider publishes |
|---|---|
| Provider per legal notice | zollsoft GmbH, Jena |
| Platform per provider | "Modern medical software for Mac, iPhone & iPad" |
| Specialties per provider | Modules including general medicine, ophthalmology, dermatology, gynaecology, ENT, neurology, orthopaedics, paediatrics, psychiatry, psychotherapy, private practices |
| Own AI feature per provider | tomedo.Intelligence with consultation assistant; hand-off "with one click ... directly into tomedo as record entries" |
| Processing per provider | Speech recognition "in the cloud" without a booked local option; language model "hosted within the EU"; zero-data-retention contract mentioned |
Each row reflects what stood on the linked provider page on the stated date. Facts the provider does not state are marked as such in the table; they are not supplemented here or filled in from other sources. Provider pages change — check the statement again before making a decision.
What the practice should clarify before a pilot
The technical questions are quickly answered for this approach. The questions that remain concern the workflow within the team — and they should be answered before the first real appointment, not after.
- Which device does tomedo run on in your practice — Mac, iPad, or both side by side?
- If the record is kept on the iPad: how does the reviewed text get there from the recording computer?
- Which record entry is it pasted into, and who decides that within the team?
- If you are comparing the system manufacturer's feature: which local option does the provider offer, and what does it cost?
- Who reviews the draft when several practitioners use the same Mac?
Frequently asked questions
Is there a tomedo interface for KiPT Voice?
No. The reviewed draft is pasted into a tomedo text field. Nothing is installed in tomedo and nothing is read out of it.
Does KiPT Voice run on the same Mac as tomedo?
KiPT Voice runs on Windows 11 and on Macs with an Apple chip. On such a Mac, both programs can run side by side; for an iPad you need a separate computer for the recording.
How is this different from tomedo.Intelligence?
zollsoft describes cloud-based speech recognition for tomedo.Intelligence unless a local option is booked, and a language model hosted within the EU (accessed on 4 September 2026). With KiPT Voice, the audio recording stays on the practice computer, and you paste in the draft yourself instead of it being carried over automatically.